Bank of Scotland Corporate: Conference and Gala Dinner

Bank of Scotland Corporate Conference and Gala Dinner

The brief

  • Deliver a formal daytime conference for 1,400 guests to communicate key messages across the organisation, followed by a themed gala evening with a ‘wow’ factor to celebrate the year end

  • Source the venue, provide themeing and entertainment, organise transport of delegates to 20 different hotels and staff the event - all within a very limited timescale

  • Fixed budget – the event was the first of its kind, meaning available resources were limited

Our response

  • Venue: options were reviewed and the NEC was selected for its central location and ability to accommodate all requirements (we also secured an adjacent hall at no additional cost, which significantly helped back of house preparations)

  • Theme: we created a 'Hollywood' theme and, in just 2 hours, transformed the giant hall from a conference venue to a starlit Oscars-themed dining suite with table centres, Hollywood statues, paparazzi, casino and gaming area

  • Logistics: a range of experienced staff were brought together in order to assist with the diverse logistics

  • Timescale: Sportsworld worked alongside the client, venue and AV specialist to ensure planning and delivery deadlines were met

  • Budget: we worked hard to remain within the fixed budget whilst ensuring that key elements of the event maintained the expected quality

The results

  • Exceptional delegate feedback:
    - 84%* customer satisfaction scores
    - 96%* stage and production looked and felt professional
    - 89%* organisation was of a high standard
    * clients rating their experience as good or excellent

  • Strong internal approval from the executive team, with senior directors on record as saying this was the best large scale event they had ever attended


"I was at the BOS conference yesterday... wow, what a job! We all felt the organisation was fantastic and everything ran so smoothly. One of my colleagues has a dairy intolerance and she was hugely impressed with the lunch she had - she said no-one ever gets it right normally. The room in the evening looked spectacular, what a transformation!  Food and service were both excellent, and the staff very courteous. All in all a really good conference and dinner".

Lindsey Dunsford, Executive Team, Bank of Scotland Corporate